Board of Directors Meeting
November 12, 2018
Roll call: Dan Buyze, Jane Dykhouse, Patrick Szymczak, Jeff Smith, Jeff Moore, Dave Cornelius, Jerry Rohen
Secretary’s Report: Motion was made to accept the Minutes from the October 8, 2018 meeting as posted on the website. Passed/Carried, Rohen/Szymczak
Treasurer’s Report: Motion was made to approve the Treasurer’s Report dated October 30, 2018, as presented via email. Passed/Carried, Buyze/Szymczak
The Budget for 2019 was discussed and reviewed. There will be a credit balance of $7875 in the PLM account. Dan will contact PLM to ask how this will be handled for 2019. Either Jason or Jaime from PLM will be attending the January 2019 meeting.
A motion was made to fund $1000 of pre-tax funds into the Land Use and Development Fund and to fund any after tax excess also into the Land Use and Development Fund.
Motion was made to approve the 2019 Budget as presented. Passed/Carried, Buyze/Szymczak
Special Assessment: The special assessment district for weed and lake management will expire December 31, 2019. Before any invoice for weed or lake management incurred after that date can be paid. A new 5 year special assessment needs to be approved by property owners within the special assessment district. Due to past assessment approvals of over 80%, we do not need to go through the petition process. However, before the Township will approve the non petition process, they are requiring approval that the Township will be reimbursed for all costs they incur should 20% of property owners object to the special assessment once they begin the process. The board agreed to approve reimbursing Pierson Township for any expense they incur should over 20% of property owners within the special assessment district challenge the formation of the special assessment district. To obtain support of the assessment, communication to association members will in the form of e-blast, spring membership meeting, President’s letter in the directory and Ecology Committee letter in the directory. (remove the part of the gulls / swans and move to ecology). If at the spring membership meeting 20% object, we will need to figure out why and inform the township to postpone a public hearing so we don’t incur any costs. Wording per the above allows me to begin moving forward with the Township.
A motion was made to reimburse the Township, if need be, for costs incurred if the need arises to have for a petition with signatures. Passed/Carried, Buyze/Rohen.
Drain and Sewer Update: A meeting is set for December 6, 2018 at 10:00 am.
Ecology Committee: Dave presented a 5 yr budget for CLM. This will not replace PLM at this point. Permits for gulls and swans are on a 5 year cycle. Dan will work on State and Federal permits required for 2019.
A motion was made to approve the cost of $600 for the fee to join CLM for 2019.
A motion was made to approve the purchase of a Dissolved Oxygen Meter not to exceed $1400 prior to December 31, 2018. Passed/Carried, Moore/Smith
Directory: Jeff Moore discussed the process for the directory, he will be adding 8 pages for 2019. Fire Works will be held on Wednesday evening, July 3, 2019. The boat parade will be held on Friday, July 5, 2019.
A motion to adjourn at 8:25. PM, Passed/Carried, Smith/Rohen